Zoom Classmate Buddy

Zoom Classmate Buddy converts Zoom transcripts into real-time notes, tasks, and email alerts using AI agents. It automates follow-ups, updates Notion, and boosts meeting productivity for all users.

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Inspiration

Late-night coding sessions at ASU made us miss several hybrid classes. We realized how easy it is to fall behind just because you can’t attend live sessions. That moment sparked the idea—what if AI could attend class for us and keep us updated, organized, and in sync with what really matters?

What it does

Zoom Classmate Buddy is an AI-powered Zoom bot that listens to meetings in real time, generates high-quality transcripts, and passes them to AI agents that:

  • Write clean notes
  • Extract tasks and deadlines
  • Send assignment reminders
  • Auto-update Notion with meeting summaries

How we built it

We built a Zoom-integrated bot that securely captures audio and transcribes it with multi-language support. These transcripts are streamed through a RESTful API to multiple AI agents using CrewAI and Gemini Pro. Each agent has a defined task—from summarizing, to task extraction, to sending automated emails—all hosted via a Django app containerized with Docker.

Challenges we ran into

  • Real-time transcription syncing
  • Structuring the transcript as a knowledge base
  • Automating diverse workflows across Notion, Gmail, and more
  • Balancing accuracy and latency in summaries

Accomplishments that we're proud of

We built a fully functional end-to-end pipeline that automates what students usually do manually. We also made it developer-friendly and flexible enough to adapt to other teams or enterprise use cases.

What we learned

We learned how powerful agentic AI can be when combined with live data streams. We gained deep experience with APIs, NLP, and multi-agent orchestration tools like CrewAI and LangChain.

What's next for Zoom Classmate Buddy

We plan to add:

  • Slack/Teams integration
  • Sentiment and engagement analytics
  • Custom agent training per user
  • Meeting effectiveness scoring This is just the start of building a smarter virtual teammate.

Built With

  • and
  • and-zoom-attendee-api-for-real-time-transcript-processing.-used-crewai
  • api
  • assignment
  • automate
  • built-with-python
  • django
  • docker
  • for
  • gemini-pro
  • gmail
  • integrated
  • langchain
  • multi-agent
  • nlp.
  • notion
  • orchestration
  • spacy
  • tasks
  • to
  • with
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