UniEvents HQ

Inspiration

University life is full of amazing events, but managing them is often chaotic. Society presidents struggle with registrations, treasurers chase payment proofs, students miss events due to scattered information, and admins spend hours manually verifying accounts.

We wanted to fix this mess. UniEvent HQ was born from the frustration of seeing great events poorly organized — and the dream of making campus life smoother for everyone.

What it does

UniEvent HQ is a complete event management platform for universities.

• Students can browse events, register easily, and receive a personal QR code for entry.
• Society Presidents can create events, manage members, and track registrations.
• Treasurers can verify payments and manage society bank accounts.
• Admin (Student Affairs) can approve student accounts and oversee everything.

From registration to QR-based entry at the gate — everything is seamless and digital.

How we built it

We built it using a modern full-stack approach:

• Backend: Fastify + Drizzle ORM + Neon PostgreSQL
• Frontend: React Router + Tailwind CSS + shadcn/ui
• Auth: JWT with refresh tokens and role-based access
• Monorepo: PNPM Workspaces
• QR Codes: Real-time scanning and generation

We focused on clean architecture, proper database transactions, and intuitive UX so every user sees exactly what they need.

Challenges we ran into

• Handling complex role system (Admin, President, Treasurer, Member, Student)
• Making payment verification flow smooth and secure
• Implementing reliable QR code scanning and verification
• Managing multiple time slots per event
• Balancing simplicity for students with powerful tools for societies

Accomplishments that we're proud of

• Built a complete end-to-end system in a short time
• Created a smooth registration → payment → QR entry flow
• Implemented proper database transactions for reliability
• Designed a beautiful, intuitive UI that feels professional
• Made it truly useful for real university needs

What we learned

• The importance of clear role-based permissions
• How much a good UX can reduce friction in real-life processes
• The power of proper database transactions
• How to build scalable systems even in a hackathon environment

What's next for UniEvent HQ

We plan to:

• Add push notifications for event reminders and society subscriptions
• Implement online payment gateway integration

⚠️ NOTE

If youtube video is not found, please open up the google drive link of project demo.

Built With

• cloudinary
• drizzle-orm
• fastify
• jwt-auth
• postgresql
• qrcode
• react
• react-router-framework
• shadcn
• tailwind