Syncra

Inspiration

• Event planning info is scattered across Slack, Notion, and docs
• Volunteers often don’t know where to look or what changed
• Organizers spend event day answering repetitive questions
• Key insight: no single source of truth

What it does

• Syncra turns scattered plans into one clear, volunteer-facing view
• Shows each volunteer what to do, when to do it, and what changed
• Keeps teams aligned without needing new complex tools

How we built it

• AI extracts tasks from event docs and structures them
• Backend processes and organizes responsibilities and updates
• Simple mobile-friendly frontend for volunteers
• Integrates with existing tools instead of replacing them

Challenges we ran into

• Handling messy and inconsistent input from different sources
• Ensuring accurate task extraction with AI
• Balancing simplicity for volunteers with control for organizers

Accomplishments that we're proud of

• Built a working end-to-end prototype within the hackathon timeframe
  
• Successfully converted unstructured event plans into clear, actionable tasks using AI
  
• Designed a simple, mobile-friendly interface that reduces volunteer confusion
  
• Created an integration-first solution that works with existing tools instead of replacing them
  
• Identified and validated a real pain point through user interviews
  

What we learned

• Alignment depends on clarity, not just more information
• Volunteers need fast, simple access to what matters
• Reducing friction is key for adoption

What's next for Syncra

• Improve real-time updates and notifications
• Expand integrations with more tools
• Make onboarding faster and more seamless

Built With

• figma
• gemini
• lovable
• notion
• react
• supabase
• typescript