Inspiration

As a group we all shared one thing in common. School. We knew about the strenuous task of having to constantly look at our course outlines, or even worse, manually enter every due date into a calendar. However, most of the time, this is the only way to make sure you aren't missing any tasks. We explored other areas when brainstorming on FigJam, but decided to go with this direction as it was what we knew best.

Primary Research Findings

We surveyed 48 students in total and these were the results:

  • When you first get your syllabus, do you record all the deadlines and due dates in your calendar? 71% said yes; 29% said no
  • Have you ever missed a deadline for an assignment or a quiz? 77.4% said yes; 22.6% said no
  • Would you prefer a visually appealing schedule or a simple one? 74.2% said visually appealing; 25.8% said simple
  • Does a lack of organization in your schedule cause you any stress? 71% said yes; 29% said no
  • How often do you forget an assignment or test? 11.8% said never; 70.6% said sometimes; 17.6% said often
  • How long does it take you in hours to set up your class schedule? 64.7% said 1 hour; 11.8% said 2 hours; 11.8% said 3 hours; 11.8% said 4 hours
  • Do you ever find it hard to locate information about your classes? 82.4% said yes; 17.6% said no

What it does

This is why we created Schedulet. Schedulet is a platform that provides an easy way to scan your PDF course outline, extract the important keyword and helps creating a downloadable excel file with all the important information such as Professor Info, Marks Breakdown and Course Schedule. One of our main feature is a modified excel sheet where we help to create a marks breakdown sheet where you can put in the input of your score and calculate your final score.

How we built it

Figma

We prototyped the solution using Figma. We began by visualizing the process with a user flow so we could anticipate what frames would be needed. We then wire-framed how the website would work and finished off by creating a medium fidelity prototype and clean branding.

Back-end

We built our back-end with Flask and front-end with HTML/CSS. We started by breaking the problem into 4 different chunks; user upload, convert data to an html, filtering html with keywords and allow user to download the final excel file. The reason we convert the data into html because it give us a structure that we are able to navigate the keyword using BeautifulSoup easily. After extracting all the data that we need, we need to write the data into an excel file. We used openpyxl to help us to do excel modification such as adding formulas to the mark breakdown sheet with Python. The solution that we currently having is not scalable and not efficient. We would like to further optimise the filtering system with technology like computer vision and machine learning.

Challenges we ran into

A major challenge we faced was time constraint. We had many ideas of all the different aspects of we wanted to add into the program but not enough time to execute them.

Accomplishments that we're proud of

The major accomplishment we are proud of solving the real-time issue with the use of know tech stacks and working as a team to problem solve ideas. We are also proud of how the design of our presentation and demo came out.

What we learned

For a couple of us, this was our first Hackathon and while it was a learning curve in the beginning we quickly got into the way of how it works. Some of us learned a new programming language and API's. Our designer also learned how to prototype the full beginning to end process on Figma for the first time in a hackathon.

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