Inspiration and solution

Complex projects and large teams can cause a lot of stress. Increasing workload and complexity make it difficult to see the actual progress and team members communicate problems too late. All of this causes frustration and stress, which can lead to delays and even burnouts.

During the Quick Base Virtual Hackathon 2020 we used Quickbase framework to develop Wavy Work: Realtime Retrospective, along with Jirami. An app that gives insight into project status, promotes communication and brings people together as a team in a playful way.

Wavy Work provides insight into the project’s status, challenges of individual team members and their vitality. Using the Quickbase framework in combination with the Atlassian Connect Express, each chosen sprint progress is visualized by a route across the island with the points of interest representing user stories and issues. Discover unexplored areas by completing user stories and issues but don’t fall behind on the tour guide.

Wavy Work connects team members and makes working together the main focus. Create a quest to let your team members know you need help. Quests immediately show up in the Jira board and on the Jirami Island, while Wavy Work takes the data from Jirami platform into a personalized dashboard as well as a higher level one that gives on overview for the entire team.

Wavy Work promotes communication and an open environment by letting team members give an impression of their mood each day. Team members can communicate their mood during the day by assigning a grade to how they feel, picking a representative emoji and writing a short description. This is a conversation starter for addressing problems.

To give the team something to work towards and further strengthen cooperation, Wavy Work offers the option to set goals and rewards. For example, the scrum master will bring cake or karaoke for the whole team if a goal is reached. Wavy Work uses story points from issues in a Jira board to create a score. This score can be used to set goals for teams to reach. When the amount of user stories in the Wavy Work board is completed, the goal is reached, and the reward can be claimed.

Exercise and vitality are important aspects of a healthy and stress-free work environment. This is why Wavy Work can be linked to Google Fit, to integrate real-time health data into the project status. Team members fill up a health bar during the day by doing at least 30 minutes of moderate exercise, as recommended by the World Health Organization.

To motivate the team even more, team members can unlock badges for achievements. These can be for example: helping a lot of team members by solving quests, earn the most points in a sprint or building up a streak of exercising days. Each new sprint the scoreboard resets and there is a new chance to be a winner.

Challenges we ran into

By far our biggest challenge was the time it took to make the application from scratch. We have added big features to our app and all the graphics are made by our team. It was a big challenge to make it the best possible app we can make. This made it so we had to work really hard to achieve our vision of the app. This did however result in a great end product.

Accomplishments that we're proud of

We are immensely proud of the energy that we put in this project and the final results. The first reactions are great, and we are getting a lot of compliments from small and big companies that they really want to try out Wavy Work.

What we learned

We learned to work with Quickbase framework, how to make a connection with Google Fit and we learned working effectively with a new, dynamic, and remote team.

What's next for WavyWork

Big companies from our network, have already shown interest in Wavy Work and in early 2021 they will start a pilot with several teams. In the meantime, we will improve Wavy Work and will make more people aware about it. Last but not least, we've been approached by our government to submit it for a sizeable grant proposal.

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