Order and asset tracking in Monday.com with QR Codes

Monday.com is a great tool to manage projects. Combined with Ubiqod, the Work OS can track orders and assets automatically, just by scanning QR Codes in the factory or in the warehouse.

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What our app does

Our App tracks orders and assets with QR Code. Each Monday.com item is associated with a unique QR Code, and the status can be updated by any worker with a smartphone, without installing an app. It saves time and avoids mistakes.

How it works and how we can implement it in a Monday.com account

The Board View converts statuses in a board into QR Codes. The integration creates a tracking QR Code in a file column when an item is created. When the user scans the QR Code of the item (order, asset...), he is redirected to a scanner, and scans the QR Code of the corresponding status to update the board automatically. A second recipe allows the use of "free text" QR Codes, that are generated in the Ubiqod backend. In this case, a text column is updated with the content of the Code. For instance, it is a useful way of tracking of the position of an asset in a building.

A free Ubiqod account is requested in order to run the integration.

Inspiration

We decided to build this App for our customers and for our own team. We already provide solutions (IoT) to help factories and warehouses optimise their work process (even with rocket makers!). We integrate with many production systems like ERPs, but, most of the time, they are very hard / complicated to use, not intuitive at all, and expensive. Recently, we received a RFQ to track large orders in an industrial sector. We felt that Monday.com could be a much better alternative to the already existing solutions, and that's why we decided to take on the challenge in order to make it a reality. On the other hand, we have been Monday.com users for years now, and our production manager wanted to find a way to update order statuses internally, without having to do it manually on the PC. After seeing a lot of sales rep from various systems, we are proud to say that our App will do the job better!

Impact

When we first showed our idea to customers, we realized that combining the great UX of Monday.com with the simplicity of QR Codes could really change the game in the manufacturing, logistics and process sectors. We believe that this could even compete with ERPs in many use cases.

How we built (our solution), what we learned and challenges we faced

We had never used Monday.com API before. Therefore, even if we were really familiar with the tool, we had to learn. We followed all the technical webinars, asked for the feedback of the Monday.com team... We are active on the community site. We really enjoyed participating as a team. Of course, we had a good background to begin with, especially in Node.js, which helped to build a robust and secured solution. The main challenge was to offer a solution that could be used by all workers, not only by people that are familiar with IT tools.

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