DC project::phantom (NUS Event Management Bot)

Admin approval / rejection
Dashboard for all users
Registration and Login. One time registration of profile.
QR Code Attendance Taking

Inspiration

Streamlining of NUS Event Management System - particularly for our college: RC4. Imagine booking venues and registering or college-wide events without additional hassle or any further survey forms!

What it does

NUS Event Management Bot, or @nuseventbot, is designed to streamline events and activities in NUS, something like a do-it-all platform for NUS and college-wide events.

Here are some of the functions:

For Students:

Browse list of school/college events
Sign up for events
Sign up for events once and never have to sign up again. As all details for users will be stored with a secured database.
Attendance taking through QR code scanning. Simply take photo of the QR code at the event you are attending and send the photo to the bot! Tada, your attendance is registered without further hassle!

QR Code Attendance Taking A user-friendly attendance taking widget also makes it easy for the admin to track event attendance. This widget allows the admin to generate a QR code for the event which participants need to scan in order to register their attendance.

For Event Posters (anyone who wish to post a new event for school / college!)

Create event
Book venues for event at available timeslots (no more double checking with an excel spreadsheet or NUS system, just trust the bot to check for any clashes of dates and venues!)
Generate QR code for event: Paste the QR code at the event venue for students to take attendance simply by scanning the QR code!
Request to publish final event
Retrieve event attendance (in CSV)

For School/College Admins:

Approve/Reject event requests
Approve/Reject venue booking requests

Admins can approve or reject event proposals submitted by the users based on availability of location and timing, reducing the hassle to find out who to contact on the user side while also making the requests more organised for the admins.

As this bot can be easily accessed on Telegram, there are minimal barriers for usage and can effectively reduce the workload of both the admins and all students across NUS!