Recruiting new Talent

Flow chart diagram

Inspiration

We always find inspiration from our surroundings or when we personally experience it. In our case this is our personal experience. In current hiring scenario, whenever we apply for job position we are facing difficulties in getting response from HR/Recruitment team. In many cases the mail id from which we are receiving communication is System Email Id on which cannot ask queries.
When we try to check with recruitment teams of different organizations how they are managing this data. We got to know that in some of BIG MNC's they are using Licensed software & in small cap companies they are relying on manual efforts. As a group of RPA enthusiasts, we came up with this beautiful solution to create a bot for Recruitment Process.

What it does

I would like to elaborate the solution in below points. 1) Bot takes the input from Candidate through email 2) Bot validates the email and update the Tracker (Central Repository) if skill set & experience criteria meet 3) Bot drops an email to candidate for shortlist of resume (Bot creates Unique id for candidate), else drop an email to apply for some other profile 4) Bot sends an email to HR about the new candidate & ask them for Meeting date & time 5) HR sends an email to Bot with Date & Time for First round of interview with Interviewer details. Bot setup meeting and send Meeting invite to candidate & Interviewer and HR in optional. 6) Interviewer drops an email to Bot with Candidate feedback (Selected/Rejected) 7) Bot sends an email to candidate with feedback and if candidate got selected send email to HR for Second round of Interview 8) Repeat steps from 5 to 7 for Second round of Interview 9) Finally if candidate clear all Interview rounds, selection email send by bot

In addition to above steps, Candidate can drop an email to Bot and check for his/her Recruitment status.

Note :: From step 2, in each step bot is updating the Tracker (Central Repository)

How we built it

We are using Gmail to read email, excel for updating the tracker & AA360 features.
For data storage currently we are using Excel, in future we will migrate to SQL database.

Challenges we ran into

We faced challenges in finalizing tracker structure , as it should only contain relevant information with respect to bot. We faced challenges in getting access for Google & Microsoft Outlook calendar for Authorization access.

Accomplishments that we're proud of

Through this we can help millions of candidates & thousands of companies to increase the pace of hiring. We built an automated solution, which will increase the pace & transparency in recruitment process.