MeetAction

Inspiration

Meetings are a fundamental part of business and team operations, yet they often fail to produce clear outcomes. Important decisions are forgotten, tasks are left unassigned, and critical details like deadlines or ownership are missing.

We were inspired to solve this gap by building a tool that doesn’t just record meetings, but actively transforms them into clear, actionable plans. The goal was simple: eliminate ambiguity and turn conversations into execution.

What it does

MeetAction is an AI-powered meeting assistant that converts unstructured meeting content into structured, actionable outputs.

Users can input meeting transcripts (and soon audio), and the system automatically extracts:

Key decisions Action items with assigned owners Deadlines Missing or unclear information

It also generates intelligent follow-up questions such as:

“Who is responsible for this task?” “What is the deadline?”

This ensures that nothing is overlooked and every meeting results in clear next steps.

How we built it

We built MeetAction using a full-stack architecture focused on speed and real-world usability:

Frontend: React + Vite + Tailwind for a clean, responsive UI AI Processing: OpenAI API to analyze transcripts and extract structured insights Database: Supabase to store meetings, transcripts, and analysis results Logic Layer: Custom prompts and parsing to convert raw text into structured JSON

Workflow:

User uploads transcript (audio support in progress) AI processes and extracts structured data Results are organized into decisions, tasks, and gaps Data is stored and displayed in a user-friendly format

Challenges we ran into

Handling incomplete or ambiguous meeting data and making outputs reliable Designing prompts that consistently return structured, usable results Integrating frontend, backend, and database under time constraints Debugging environment variables and API connection issues Fixing frontend crashes caused by small syntax or import errors

Accomplishments that we're proud of

Built a fully functional AI-powered meeting analysis tool Successfully transformed messy transcripts into structured action plans Implemented detection of missing information and automatic follow-up questions Created a clean interface that makes outputs easy to understand and use Developed a scalable foundation that can support real-world team workflows

What we learned

Full audio upload and real-time transcription support Integrations with tools like Slack, Notion, Trello, and Google Calendar Automatic task assignment and deadline tracking Live meeting assistant that generates actions during calls Advanced AI that adapts to team workflows and improves over time

What's next for MeetAction

Full audio upload and real-time transcription support Integrations with tools like Slack, Notion, Trello, and Google Calendar Automatic task assignment and deadline tracking Live meeting assistant that generates actions during calls Advanced AI that adapts to team workflows and improves over time

Built With

• api
• lovable