We started this hack clear on our problem (1.5 billion events now not happening) but unclear on what the solution could be. We followed the design thinking approach. Our team members included people responsible for thousands of international events so our empathy stage provided insight. At the defining stage we defined our statement to be ' How might we use to technology to provide a failsafe template for in-person events that requires no additional last-minute resources (human and material)?' During our ideation period we realised pre COVID 19 there were two ways to plan an event: 1- In person (with a virtual element) 2- 100% virtual During our ideation period we identified post COVID 19 there was the opportunity for a paradigm shift and a prism of solutions to exist. Our prototype brought this to life in the form of technology to support an event executive, from day 1 of the planning process, to be planning with a 'backup' option. Our technology provides the planner with suggestions of what to include in the planning process of the event so at any moment the failsafe could immediately be used. This could avoid the creation of waste, stress for the event professional community and ensure the event could continue. If our prototype was in use pre COVID 19 the 1.5 billion events would still be happening and 10.3 million jobs, in the US alone, would still exist.
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