Inspiration
Families and home-office owners keep years of phone backups, scans, invoices and receipts on a NAS — and finding one invoice or one photo means digging through duplicates and cryptic file names. Cloud organizers solve this by copying private family data off the device. Household Year Closeout was built to do the opposite: tidy a whole year of household files without anything leaving the NAS.
What it does
Household Year Closeout turns a year of scattered NAS files into one tidy archive. One command — "close out this year" — deduplicates files, extracts key facts from contracts, invoices and receipts, files everything into dated folders, builds a family photo album, and writes a one-page year summary. Everything runs on-device; nothing is uploaded.
How it works
- The user names the year and the folders.
- The Skill scans and reports counts.
- The user confirms the scope.
- The Skill extracts document facts and proposes the archive layout and the album.
- The user approves.
- The Skill moves files, creates the album and writes the summary.
- It reports what moved, what was skipped, and what needs review.
Nothing is moved or deleted without confirmation — there is a confirmation gate before every move or deletion.
UGREEN AI NAS features used
- Files (steps 2, 4, 6): find, deduplicate, tag and organize files.
- Documents (step 4): read contracts, invoices and receipts and extract key facts.
- Albums (steps 4, 6): find photos by person, time and location, and create the year album.
- Knowledge (step 6): transcribe voice notes into the summary.
How we built it
SKILL.md orchestrates sub-agents: scanner (inventory, hash-based dedup), extractor (document facts, each cited to its source file), planner (proposed layout, no changes yet), executor (moves only approved items, logs every action) and reporter (the summary). Inputs: year, source folders, album name. Permissions: read-only on sources; write only inside the archive folder after approval. Models run on-device via NAS capabilities — no external calls, no data leaves the NAS.
Built so far: SKILL.md plus workflow references, checked against the Uliya standard; inventory, dedup and extraction logic validated on local sample folders. Not yet built: the installable UGOS package and a live NAS run.
What makes it different
Most organizers do one thing — photos or documents — or upload everything to the cloud. This chains four NAS capabilities into one household ritual and never moves or deletes anything without confirmation. Its year summary — invoice spending totals, key contract dates — is a result no photo app produces.
Testing plan as a Finalist
- Core 1: 500 mixed files (photos, invoices, duplicates) — archive correct, duplicates flagged, totals match a manual count.
- Core 2: the album holds only the named year and people.
- Edge case: a folder with zero matches — the Skill reports "nothing found" and stops without creating anything.
Still needs NAS testing: real photo person-grouping, large-folder performance, and the on-device confirmation flow.
Challenges and known limits
The Skill depends on NAS photo person-grouping and document-extraction quality; handwriting and poor scans are flagged for review, never guessed. It follows the official Skill Creation Tool's capability list, which takes precedence. Third-party components: only the UGREEN Skill Developer Package (UGREEN, provided for the Hackathon). No external libraries, no network use, no credentials.
Track
Open Innovation — Automate Your Workflow + Bring Memories to Life.
Built With
- ai
- nas
- skill.md
- ugos
- ugreen
