DRIVEWISE

For this project, we aimed to create a practical, centralised, and easy-to-use fleet management system for all staff at Healthwise.

Key Features

Admin Dashboard

The admin dashboard provides visibility over key fleet metrics, including:

Vehicle availability – Displays fleet capacity and vehicle activity.
Vehicle age and lifecycle tracking – Identifies vehicles approaching 100,000km or five years of age, helping admin staff prepare vehicle for retirement and sale.
Upcoming vehicle events – Tracks registration, insurance, and servicing dates, with alerts for upcoming expiries.
Staff usage monitoring – Provides mileage statistics to help identify high vehicle usage and support driver fatigue management.
Tyre wear monitoring – Tracks tyre condition using tread depth data.
Excess mileage alerts – Highlights vehicles experiencing unusually high usage.

Vehicles

The Vehicles section includes a complete list of fleet vehicles and associated information, including:

Vehicle type
Licence details
Location
Availability
Odometer readings
Registration and insurance details
Service dates
Tread depth

Individual vehicle profiles would also include:

Vehicle images
Compliance records
Service history
Fuel data
Booking information

Bookings

Staff would be able to book vehicles through the application by logging in and selecting:

Pickup location
Start and end dates
Available vehicle
Trip details, including driver, destination, and usage type

Fuel and Odometer Capture

Each vehicle would be supplied with a printed QR code linked to start and finish odometer forms. Staff could use their mobile devices to quickly submit odometer readings before and after trips.

Using the same QR code, staff could also photograph and upload fuel receipts directly into the application at the time of purchase. The QR code would be attached to the vehicle keys for easy access.