BriefPay Ai

Landing page
Dashboard
Proposal page

Inspiration

Freelancers regularly receive client requests that lack the clarity needed to get a project started.

A client might say, "I need a website for my business," without providing details about the required features, scope, budget, timeline, or expectations.

Turning that initial message into an actual business agreement often involves lengthy conversations, requirement gathering, proposal writing, revisions, client approvals, and payment arrangements.

We wanted to eliminate much of that friction.

We asked ourselves: What if a freelancer could turn an unclear client request into a professional project proposal, share it with the client, receive approval, and proceed directly to payment through one streamlined workflow?

That question inspired BriefPay AI.

What It Does

BriefPay AI is an AI powered proposal generation and payment platform built for freelancers, independent professionals, and small service businesses.

It bridges the gap between receiving a client request and getting paid by bringing AI-powered proposal creation, client collaboration, approval, and PayPal payments into one workflow.

With BriefPay AI, freelancers can:

Turn vague requests into structured briefs: Use AI to interpret client descriptions and organize project requirements.
Generate professional proposals: Transform project briefs into structured proposals with clearly defined deliverables and other important project details.
Refine proposals: Review and customize AI-generated proposals before sharing them.
Share with clients: Generate dedicated proposal links that clients can access without going through the freelancer's dashboard.
Collect client approvals: Allow clients to review proposals and approve the proposed project.
Accept payments through PayPal: Connect approved proposals to a PayPal-powered payment experience.

Instead of juggling separate tools and endless conversations, freelancers can manage a more connected journey from the first client request to payment.

How We Built It

We built BriefPay AI by combining modern web technologies, artificial intelligence, and PayPal's payment infrastructure.

Our technology stack includes:

Next.js: Application framework and frontend architecture.
TypeScript: Application logic and type safety.
Supabase: Backend infrastructure, database and authentication.
Groq API: AI powered request interpretation and proposal generation.
PayPal Developer Sandbox: Payment integration and transaction testing.
Vercel: Application deployment and hosting.

The AI workflow uses Groq to transform unstructured client requests into organized project information and professional proposals.

Supabase supports the application's data and authentication requirements, while PayPal provides the payment infrastructure for the transaction workflow.

We designed the platform around two distinct experiences: one for freelancers creating and managing proposals, and another for clients reviewing and approving them.

Challenges We Faced

One of our biggest challenges was bringing multiple stages of a freelancer's business workflow together without making the experience complicated.

AI proposal generation was only one part of the problem. We also needed to ensure that freelancers could review and refine generated proposals, share them easily, and allow clients to interact with them through a separate, accessible experience.

Integrating PayPal into this workflow presented another important challenge: connecting proposal approval to payment while accounting for transaction states and verification.

We also focused on making the interface feel like a polished business product rather than another generic AI chatbot.

These challenges pushed us to think beyond individual features and build around the complete experience.

What We Learned

Building BriefPay AI gave us practical experience integrating AI into a real world business workflow.

We explored how large language models can turn unstructured information into useful business documents, how client-facing interactions can be designed around shareable experiences, and how payment infrastructure can connect digital agreements to transactions.

One of our biggest takeaways was that AI becomes significantly more useful when it helps people complete entire tasks rather than simply generating responses.

We also learned the importance of designing around both sides of a transaction: the service provider and the client.

What's Next

BriefPay AI is a foundation for a more complete AI powered business assistant for freelancers and independent service providers.

Our future plans include:

Milestone based projects and payments.
Recurring client and project management.
Automated invoices and receipts.
Proposal performance and conversion analytics.
Additional payment providers and currencies.
AI powered pricing suggestions and business insights.
More advanced client and freelancer collaboration tools.

Our long term vision is to make BriefPay AI a place where freelancers can move from an initial client conversation to a clearly defined, approved, and paid project with less friction.