HR Hiring & Interview Coordinator

HR Dashboard
Interviewer Dashboard
Schedule Meeting Section
Calendar View
Offer Letter Generation Section

Inspiration

HR Hiring Process is a complex and tedious process in terms of collecting the resumes for open demands and align the interviews. Also, there is no single place to sort list the candidates based on the skills, schedule the interview and collect feedback to further make decisions on hiring.

What it does

HR Hiring Process is a completely automated process of Hiring from uploading a resume to schedule interviews, conduct Video/audio call interviews, collect feedback from multiple interviewers, select and onboard the candidate, and also collect the vital documents required for Onboarding process.

There are many tools that tried to solve this problem, however, to have a customized, low-cost application which can be used by users across the globe, and make the tool available to market in short span of time is a real challenge.

Quick Base is one of such low code platforms which can be easily customized to such needs. In 2-3 weeks of time, this kind of application can be created and hosted users globally.

How we built it

We established API connection with prompt API which receives the uploaded document from Quick Base and parse the details of resume to JSON response. The response is received and saved to Quick Base via RESTful API.

Based on the skillset the candidate is aligned to the demand automatically using pipelines

Once the interviewer schedules the interview, the system generates a Teams video conference link, and a pipeline executes to send the link to outlook channel. This also uses Quick Base notifications to send emails.

After the candidate is selected, HR initiates the offer process by providing the required details. System generates the Offer letter from a MS Word template, which is pre defined with all required formatting.

Quick Base Executive dashboard feature is used to the fullest to show case and visualize the data on dashboard.

Challenges we ran into

We want to show case with a few weeks of time, having a complete use case implemented end to end and be usable by teams globally.
The challenges we faced in finding out the best fit framework/api for the current need with less cost and feature rich.
Formatted word document generation

Accomplishments that we're proud of

Resume parsing API integration with Quick Base.
Best use of Pipelines wherever required.
Generating Teams call for Video conferencing calls and send a calendar invite to candidate.
Generation of Formatted Offer letter from a predefined word template.
Quick Base Executive dashboard to visualize the details at it's best.

What we learned

API Integrations
Teams Integration
Pipelines that are used for auto align the candidate
Quick Base code pages with Javascript

What's next for HR Hiring Process

This solution can be leveraged by adding Machine learning to its Resume shortlisting, and aligning interviews based on the AI algorithms.
Candidate documents can be scrutinized while uploading at the time of Virtual Onboarding, and display the warnings or errors, this would save huge amount of time to go through each document by HR.
Upstream we can have integrations with Resume stores or Linked In to get the candidate details to the system directly.